What does RITE AID require?

Typical Document Flow

Rite Aid will initiate the process with an electronic transmission of the Purchase Order (an EDI PO). You receive the orderand begin packing into cartons. The cartons are then shipped to Rite Aid and you transmit an Advanced Ship Notice electronically. After the shipment has been sent, you transmit an electronic Invoice for the goods. These electronic documents are sent in a standard Electronic Data Interchange (EDI) format.

Required Rite Aid Transactions

Inbound Transactions (Rite Aid sends to You, the Vendor)

Purchase Order (850)
Rather than the old method of paper Purchase Orders, Rite Aid send Purchase Orders via EDI. EDI Purchase Orders increase accuracy on the orders and speeds up the time it takes a product to reach the market. Purchase Orders provide you with Ship Dates, Cancel Dates, Ship To locations, Item information and quantities requested.

Outbound Transactions (You, the Vendor sends to Rite Aid)

Advanced Ship Notice (856)
The Advanced Ship Notice is an EDI document transmitted to Rite Aid to let  Rite Aid know when a shipment is coming and enable them to scan the barcode to obtain a list of what is contained in the carton. It is imperative that this document is received by Rite Aid prior to their receipt of the shipment and it is imperative that the information on the Advanced Ship Notice is accurate. Rite Ad does not require the ASN for Direct Store Deliveries (DSD); however, it is mandatory for Distribution Center (DC) deliveries.
 
Invoice (810)
Rite Aid requires all vendors to submit invoices electronically using the EDI 810 (invoice) document. This document is imported automatically into Rite Aid'saccounting system—this improved method of submitting invoices enhances accuracy and cuts down the amount of time it takes for a vendor to receive payment.

Other Rite Aid Transactions (not required; however, often useful to vendors or requested by Rite Aid)

Product Activity Data (852)
Rite Aid can send this report to vendors who wish to be updated on a regular basis regarding how well their products are selling once they reach the retail market. Many vendors find this report useful in understanding sales trends and forecasting future revenue.

Planning Schedule (830)
Rite Aid can send you an 830 document, also called a Planning Schedule, to inform you of what items they plan to order in the upcoming months. This report helps vendors and their manufacturers plan ahead.

Payment Order/Remittance Advice (820)
Rite Aid sends this report to you when some sort of payment action is made to a vendor’s account. This EDI document provides up-to-date information on payments. 

UPC Catalog (832)

The UPC Catalog is used by Rite Aid to keep up-to-date information on products their suppliers offer. The Universal Product Code is a standardized way forRite Aid to identify your products.  The UPC is a 12 digit number, which is usually made up of a 6-digit block ID (UCC Manufacturer’s ID), 5-digits that identifies your product, and the last digit is a check digit.  The check digit is a calculation based on the previous 11 digits.

For more information, call us at 1-800-787-4037, option 2.