What does Party City require?

Typical Document Flow

Party City will initiate the process with an electronic transmission of the Purchase Order. You receive the order and pack it. The cartons are then shipped to Party City and you transmit an Advance Ship Notice electronically. After the shipment has been sent, you transmit an electronic Invoice for the goods. These electronic documents are sent in a standard Electronic Data Interchange (EDI) format.

Party City Transactions

Inbound Transactions (KB toys sends to You, the Supplier)

Purchase Order (850)
KB toys sends the Purchase Orders electronically.  EDI Purchase Orders increase accuracy on the orders and speeds up the time it takes a product to reach the market. Purchase Orders provide you with Ship Dates, Cancel Dates, Ship To locations, Item information and quantities requested.

Purchase Order Change (860)
If KB toys needs to make changes to a Purchase Order after they have sent it to you, they will send a Purchase Order Change. This document will detail all the changes KB toys requires against the original Purchase Order.

Outbound Transactions (You, the Supplier send to KB toys)

Advanced Ship Notice (856)
The Advance Ship Notice is transmitted from the supplier to KB toys to let them know when a shipment is coming.  It is imperative that this document is received by KB toys prior to their receipt of the shipment and it is imperative that the information on the Advanced Ship Notice is accurate.

Invoice (810)

The invoice is transmitted from the supplier to KB toys requesting payment.  The invoice is imported automatically into KB toys' accounting system—this improved method of submitting invoices enhances accuracy and cuts down the amount of time it takes for a vendor to receive payment.

How can EasyLink simplify these requirements for you?

For more information, send us a request from here, or call (800) 787-4037.